Sr. Project Manager, Workday HCM Implementation

Job discipline: Technology Management

Job type: Contract (Consulting)

Location: Tarrytown, NY

Zip: 10591

Our client is seeking a Senior Project Manager responsible for the implementation of the Workday Human Capital Management system. The Senior Project Manager role will report to the IT Portfolio Director responsible for the G&A IT portfolio.


  • Ensure that we follow a One Team philosophy by establishing strong collaboration and partnerships across the business, IT and implementation partner team members.
  • Work closely with the HR Business Lead ensuring alignment and clarity on all business objectives
  • Work closely with the Portfolio Director and PMO Operations to identify and promote best practices and continuous improvement in PMO processes, systems, tools and reports.
  • Understand the objectives and requirements, both at a high level and a detailed level, to provide continuity of vision and understanding across the team throughout the full lifecycle of the project.
  • Ensure the quality and on time delivery of PMO artifacts related to the project, as well as timely execution of SDLC gate check processes.
  • Responsible for tracking and updating project budgets, forecasts, revisions, and project-related accruals.
  • Coordinate the creation of the Project Charter, which should include: the resource plan and roles, the communication plan, a description of major features or work products, lists of major milestones, potential risks, and project dependencies, and the project budget.
  • Work with the BRM to ensure that the Project Charter clearly defines the business objectives and measures of success, and ensure that the team understands this during program kick-off.
  • Expanding on the project charter, build-out and manage to a named resource loaded and activity linked (via predecessors/successors) Project Plan including tracking of key project milestones, (e.g., specify goals, strategy, staffing, scheduling, identification of project risks and dependencies, issue resolution processes, contingency plans, and change controls).
  • Monitor and steer the delivery team (including the Workday integration partner delivery team), ensuring that team members deliver quality work on time and on budget while rigorously managing scope and delivering the expected value proposition. Escalate any delivery issues to prevent negative impact.
  • Responsible for overseeing the project delivery of workstreams including but not limited to: security, data conversion, data integrations for both internal systems and external vendors, reporting, business processes for HCM, Onboarding, Compensation, Advanced Compensation, Talent Acquisition, Talent Management, Performance Management, and Learning.
  • Anticipate challenges, track and actively manage dependencies, issues and risks and escalate as appropriate to the Portfolio Director. Ensure all are tracked in a comprehensive RAID log
  • Work with our integration partner to provide input and review of weekly status. Work with the Portfolio Director and the BRM to ensure client and stakeholder transparency via project level reporting.
  • Ensure end to end traceability is followed by project team members from business requirements through testing plan/scripts/results via traceability matrix
  • Consult and support implementation partner for all testing activities. In later stages, ensure all testing approvals are obtained and recorded.




  • 10+ years of technical program / project management experience
  • 8+ years of Human Capital Management systems experience including Compensation, Advanced Compensation, Talent Acquisition, Talent Management, Performance management and Learning. Absence, Time Tracking and Payroll
  • Experience managing all workstreams for global, large scale, multi-phased Workday HR implementations
  • 8+ years resource management experience
  • 8+ years of experience working with and managing vendors and partners
  • 5+ years project budget management
  • Ability to multi-task easily and juggle priorities



  • Workday Certification(s) a plus
  • Pharmaceutical or biotech experience
  • Advanced degree (MBA or Master s degree)
  • PMP or Prince2 certification
  • Experience with the Planview or similar enterprise PPM tool and reports
  • A history of successfully managed COTS and SaaS enterprise implementations

Knowledge and Experience

  • Solid understanding of Project Management Office, SDLC and governance best practices
  • A track record of high quality, successful, on-time and on-budget delivery of major projects
  • Budget management and financial reporting experience
  • Sound business acumen and client-focus


  • Proven ability to establish and maintain strong long-term relationships, communications and interact professionally with a diverse group of Executives, Managers, and Subject Matter Experts in both IT and business unit groups
  • Passion for managing change, as well as achieving high quality results
  • The demonstrated ability to effectively organize, influence and motivate diverse teams to achieve goals
  • Experience commanding status meetings and effectively holding team members accountable for status, deliverables and timely escalation of blockers
  • A history of successfully managing vendors and vendor-implemented packaged software


  • Collaborate closely with Business Analysts, Solution Architects and Application Quality Assurance to provide continuity and promote a consistent understanding of the business requirements and objectives throughout the full lifecycle of the project
  • Actively anticipate, track and plan for project risks and issues, dependencies, and resourcing (working closely with the Program and/or Portfolio Director on cross-team dependencies and impacts)
  • Function as a trusted advisor to the Program Manager and/or Portfolio Director and the Business Relationship Manager
  • Build strong relationships and gain trust
  • Understand business requirements, values and goals
  • Communicate changes in status, risks, issues and dependencies quickly
  • Work closely with the Program Manager and/or Portfolio Director and Business Relationship Manager on client and stakeholder communication and reporting
  • Escalate issues that are blocked to the Program Manager and/or Portfolio Director in a timely manner


  • Demonstrate an analytical, objective, and strategic mindset
  • Analyze processes and systems, identify potential for change and champion opportunities for improvement, with the assistance of the Program Manager and/or Portfolio Director
  • Possess a solid understanding of previous technology solutions implemented; and bring that passion for technology to this role as well


  • Familiarity with commercial Project and Portfolio Management (PPM) tools and reports
  • Advanced MS Office skills (PowerPoint for status and management reporting, Excel for tracking & financials, Word for project deliverables/documentation, Visio for business process mapping)
  • Expert level for MS Project
  • Agile CSM or PSM Certification a plus
  • Experience with Confluence, MS SharePoint Team sites, Jira Agile a plus

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